Privacy Policy

Apex Consulting Group, Inc. ("Apex," "we," "us," or "our") is committed to protecting the privacy of individuals who visit our website, engage with our services, or communicate with us. This Privacy Policy describes the types of information we collect, how we use and share that information, and the rights available to you with respect to your personal data.

By using our website at apexconsulting.com (the "Site") or engaging with our services, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site and do not submit personal information to us.

1. Information We Collect

We collect information in the following categories:

Information You Provide Directly

• Contact information (name, email address, phone number, job title, company name) submitted through our contact forms, RFP submissions, or email correspondence
• Employment application data, including resume, professional background, and references submitted through job applications
• Event registration information when you sign up for webinars, conferences, or workshops we host or co-sponsor
• Correspondence and communications you initiate with us, including email, chat, and meeting notes

Information Collected Automatically

• Log data, including IP address, browser type, operating system, referring URLs, and page views
• Device identifiers and technical information about the device used to access the Site
• Cookies and similar tracking technologies (see Section 6 below)
• Analytics data about how visitors navigate the Site, which pages are visited, and session duration

Information from Third Parties

• Professional information from LinkedIn or other professional networks when you contact us through those platforms
• Business contact data from commercially available sources to support business development activities
• References and background information provided by third parties in the context of hiring or vendor due diligence

2. How We Use Your Information

We use collected information for the following purposes:

• Responding to inquiries, proposals, and other communications you initiate
• Delivering consulting, advisory, and technology services to clients under applicable engagement agreements
• Evaluating employment applications and conducting background checks for open positions
• Sending relevant thought leadership content, event invitations, and service updates to contacts who have opted in
• Improving the Site through analytics, A/B testing, and user experience research
• Complying with legal obligations, including tax, accounting, and regulatory requirements
• Protecting the security and integrity of our systems and preventing fraud or unauthorized access
• Enforcing our contractual rights and legal interests

We do not sell personal information to third parties. We do not use personal data for automated decision-making or profiling that produces legal or similarly significant effects on individuals.

3. Data Sharing and Disclosure

We may share your information with the following categories of recipients:

Service Providers

We engage third-party vendors to support operations, including cloud infrastructure providers, CRM and marketing platforms, applicant tracking systems, and analytics services. These vendors access personal information only as necessary to provide services to us and are contractually required to protect the information and use it only as directed.

Professional Advisors

We may share information with attorneys, accountants, auditors, and other professional advisors where necessary for legal, financial, or compliance purposes, subject to professional confidentiality obligations.

Business Transfers

In the event of a merger, acquisition, reorganization, or sale of all or substantially all of our business assets, personal information may be transferred to the acquiring entity, subject to equivalent privacy protections.

Legal Requirements

We may disclose personal information if required to do so by law, court order, or regulatory authority, or if we believe in good faith that such disclosure is necessary to protect the rights, property, or safety of Apex, our clients, or the public.

4. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy, maintain accurate business records, comply with legal obligations, and resolve disputes. Contact and inquiry data is generally retained for 3 years from last interaction. Client engagement data is retained for 7 years following the close of an engagement, consistent with standard business and legal recordkeeping requirements. Employment application data is retained for 2 years following the close of a hiring process, regardless of outcome.

5. Security

We implement industry-standard technical and organizational safeguards to protect personal information from unauthorized access, disclosure, alteration, and destruction. These measures include encryption in transit and at rest, access controls and authentication requirements, regular security assessments, and vendor security reviews. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security. In the event of a data breach that is likely to result in risk to individuals, we will notify affected parties and relevant authorities as required by applicable law.

6. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies. Cookies are small data files stored on your device that help us recognize you across sessions and understand how you use the Site.

We use the following categories of cookies:

• Strictly necessary cookies: Required for the Site to function and cannot be disabled.
• Analytics cookies: Help us understand Site traffic patterns and visitor behavior (e.g., Google Analytics). These are set only with your consent.
• Marketing cookies: Used to deliver relevant advertising and measure campaign effectiveness. Set only with your consent.

You can manage cookie preferences through your browser settings or our cookie consent tool. Note that disabling certain cookies may affect Site functionality.

7. Your Rights

Depending on your jurisdiction, you may have the following rights with respect to your personal information:

• Access: The right to request a copy of the personal information we hold about you.
• Correction: The right to request correction of inaccurate or incomplete information.
• Deletion: The right to request deletion of your personal information, subject to applicable legal retention requirements.
• Portability: The right to receive your personal information in a structured, machine-readable format.
• Objection: The right to object to processing of your personal information for direct marketing purposes.
• Restriction: The right to request that we restrict processing of your personal information in certain circumstances.

Residents of California have additional rights under the California Consumer Privacy Act (CCPA/CPRA). Residents of the European Economic Area have rights under the General Data Protection Regulation (GDPR). To exercise any of these rights, please contact us at privacy@apexconsulting.com. We will respond to verifiable requests within 30 days.

8. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other business reasons. We will post the updated policy on this page with a revised "Last updated" date. For material changes, we will provide additional notice via email or a prominent notice on the Site. Your continued use of the Site following the effective date of any changes constitutes your acceptance of the revised policy.

9. Contact Us

If you have questions or concerns about this Privacy Policy, wish to exercise your data rights, or believe we have handled your personal information in a manner inconsistent with this policy, please contact us: